Privacy Policy

1. Information We Collect

We collect information you provide directly to us, such as when you create an account, use our services, or communicate with us. This includes:

• Account information (name, email, password)
• Meeting data (Zoom links, transcripts, processed data)
• Google Sheets information (spreadsheet IDs, column headers)
• Custom instructions for meeting analysis

2. How We Use Your Information

We use the information we collect to provide, maintain, and improve our services, including:

• Facilitating and analyzing Zoom meetings
• Processing meeting transcripts using AI technology
• Integrating with Google Sheets to store and visualize data
• Personalizing and optimizing our services

3. Information Sharing and Disclosure

We do not share personal information with companies, organizations, or individuals outside of Kwill except in the following cases:

• With your consent
• For legal reasons
• To protect rights, property, or safety
• With third-party service providers (e.g., Zoom, Google, Recall.ai) as necessary to provide our services

4. Data Retention

We retain your information for as long as your account is active or as needed to provide you services. Specific retention periods:

• Account information: Retained until account deletion
• Meeting transcripts: Retained for 30 days after processing
• Processed meeting data: Retained until manually deleted by the user

5. Security

We take reasonable measures to help protect your information, including:

• Encrypting sensitive data in transit and at rest
• Regular security audits and penetration testing
• Strict access controls for our employees

6. Your Rights

You have the right to:

• Access, correct, or delete your personal information
• Object to or restrict certain processing of your data
• Request a copy of all data associated with your account
• Delete specific meeting data or your entire account

You can exercise these rights through your account settings or by contacting us directly.

7. Changes to this Policy

We may change this privacy policy from time to time. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice.

8. Contact Us

If you have any questions about this privacy policy, please contact us at privacy@kwill.app.

9. Terms of Service

Please also read our Terms of Service, which outlines the terms governing the use of our service.